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Coordinator, People and Culture

Shenzhen, China
People and Culture

People & Culture Coordinator

Avenues Shenzhen

 

About Avenues

 

A top-tier school, already operating in New York and Sao Paulo and offering a truly global education, opened in Shenzhen in August 2019 and will expand to more leading global cities in coming years. Teaching and learning through language immersion and challenging interdisciplinary projects. A culture of creativity, entrepreneurship and deep collaboration. State-of-the-art technology. Brilliant colleagues, with diverse experience, creating a unique educational experience together. Unparalleled opportunities for learning and career growth. There is no place quite like Avenues.

 

The Opportunity

 

Avenues is seeking a People and Culture Coordinator to handle recruitment support, onboarding / offboarding process, and organize cultural building activities to join our People & Culture team  in Shenzhen.

 

You will join a talented group of professionals who support the organization in all People and Culture related areas. The successful candidate will be responsible for onboarding and off-boarding employees and expatriates as well as contributing in faculty hiring as our campus expands. 

The ideal candidate is a team player who is able to foster relationships by working collaboratively within the faculty and staff team, especially to support expatriates during the onboarding process. He/she should also be a quick learner to learn recruitment and support the hiring  in the busy season. He/she will get guidance and support from a talented team. 

Responsibilities

 

Provide support to recruiting in hiring seasons (high demand from Aug. to Apr.)

  • Support recruiter to do sourcing in order to meet the high demand of hiring for school year 2021-2022, e.g.  Job Fair preparation, Proactive search in local and international channels, support internal referral program
  • Administrative support, e.g. managing postings on job local sites, interview scheduling
  • Screen CV and send WePow
  • Record hiring tracker and check the bottleneck of the process for each candidate and move them forward
  • Help organize hiring data for reviewing and planning. 
  • Organize and update the talent pool.
  • Improve the function of Greenhouse, such as make email templates more personalized.
  • If qualified & interested, could do some entry level position recruitment, but this is nice to have 

Ensuring Quality HR Services to Colleagues from onboarding to offboarding

  • Clearly organize and communicate onboarding plan & schedule for each arriving hire with calendar, checklist, communication 
  • Organize and have ready all materials needed for each new hire’s onboarding. 
  • Arriving/new staff have warm, caring, clearly organized orientation session(s) 
  • Ensure all office setup is ready to go (computer, accounts, etc) 
  • Quickly, proactively problem solve individual issues.
  • Organize and have ready all materials needed for each new hire’s onboarding. 
  • Provide related trainings to new colleagues in EMBARK
  • Manage the offboarding process for colleagues, ensure the process is clear and colleagues are clear about related actions 

Ensuring the relocation/immigraiton process is smooth for expatriates (from Dec. to Aug.)

  • Provide proactive and thorough communication to expatriate colleague about relocation timeline, vendor, processes and help to solve problems proactively
  • Coordinate the immigration vendor to support the visa / work permit process for expatriates
  • Make sure immigration process be compliant and easy to understand for expatriates
  • Point person to support arrivals in town. Plan and hold check ins, accompany on relocation/apartment/banking/other visits 
  • Support expatriate on housing searching, managing the agencies to communicate
  • Support expatriates on housing renewal process and proactively solve any problems in the process (high demand in summer 2020)
  • Support expatriates to be back to / enter China, by working with vendors or independently to find suitable flights, border policies of transfers, quarantine procedure etc. (high demand in summer 2020)

Initiate cultural building activities

  • Initiate activities for important days in the school year
  • Plan the annual cultural activities under reasonable cost
  • Coordinate and events with different teams involved

 

Job Requirements

 

  • 2-3 years of work experiences in HR services, supporting expatriate and hiring experiences will be a plus
  • Excellent communication both in Chinese and English
  • Service minded, collaborative in the team
  • Passion to learn and grow
  • Proactive, problem-solving stance: identifying a gap/need and taking steps to improve/solve it 
  • Be creative, passionate in culture building activities will be a plus

 

WHAT YOU’LL RECEIVE

 

  • The thrill of a start-up, in an organization with a proven track record of results 
  • Frequent feedback and top-notch, job-embedded professional learning 
  • The chance to impact education by demonstrating what's possible 
  • Competitive compensation and greater rewards for growing your impact 
  • A beautiful and uplifting school environment

 

TO APPLY

 

Apply through this https://www.avenues.org/careers/. Be sure to include a letter of application, in English, in which you thoughtfully explain why you believe that this role at Avenues Shenzhen would be an excellent match for your experience, skills and passions. If you have any questions, please email Chinacareers@avenues.org.  

 

Avenues offers competitive compensation and a generous benefits package. Avenues is committed to diversity among our staff, and applicants of diverse backgrounds are strongly encouraged to apply.




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